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Guardianship Registration

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Amber Guardianship Registration Form

Student Details (As shown on the passport) :

Student Home Address

Parents/ Legal Guardian Details

Details of Parent 1/ Legal Guardian (Main Contact)

Details of Parent 2


Please refer to our Guardianship Service Page for details on our guardianship packages

If you are referred by your agent/ applying as an agent on behalf of the student, please provide the agent details below:

School/ Eduation Details

Homestay and Transport Requirements

Homestay for Half Term
Transport for Half Term
Homestay for Exeat Weekends
Transport for Exeat Weekend
Homestay for Tem Breaks

Please note there are surcharge for arranging homestay for term break for most of the guardianship package, please refer to the price table for details

Health and Medical Conditions

Medical Emergencies

If you cannot be contacted, do you give consent to all emergency medical or dental treatment including inoculations, general or local anaesthetic, surgery or blood transfusions which, in the opinion of a qualified doctor, are necessary for your child’s safety and well being, under the National Health Service or privately if necessary?

Minor Aliments

Do you consent to the administration of medication such as paracetamol, cough mixture, eye drops etc normally sold over the counter by a chemist for treatment of minor ailments (always taking into account medical information you have supplied to the guardian)?


Do you consent to your child travelling by any form of public transport and/or in a motor vehicle driven by a responsible adult who is duly licensed and insured to drive a vehicle of that type?


Do you consent to your child swimming under adult supervision?

All Other Activities

Do you consent to your child taking part, under adult supervision, in water sports & fairground rides?

Additional Support

Does your child suffer from any medical or psychological conditions that may require them to have additional levels of support from the host family?

If you answer "Yes" to this question, please attach the medical report, we require more information to ensure that we have suitable families to meet your child's safeguarding needs. We will review the application and consider if we are able to accept your enrolment.

Upload File

Marketing Consent & Research

Thank you very much for giving consent for your child to appear in advertising and/or publications for Amber Guardianships. We really appreciate the opportunity to feature comments and photos of current and former students and families in our marketing communications, and sincerely thank you for helping us out. You can opt out by ticking here:


Basic Terms & Conditions

1. Amber Guardianships services will not commence until full payment is received.

2. All invoices are billed in GBP and must be settled before child or children of applicant's arrival at the UK.

3. Any bank charges will be deducted from the lodgement deposit.

4. Under no circumstances will an expenses account be overdrawn. If there is lesser than £800 in the lodgement deposit account, we reserve the right to withhold our services until funds are made available.

5. Withdrawal from our guardian service must be in written confirmation and in a clear term notice to receive partial refund:

5.1 Applicant will receive 50% refund in the case of written confirmation submitted one month before school term starts.

5.2 Applicant will not get any refund in the case of written confirmation submitted two weeks before school term starts.

5.3 Applicant will not get any refund upon the commencement of the school term.

5.4 If not renewing the contract, a full school term piror writen notice shall be given or one extra term fee will be charged.

5.5 No refund will be given due to the change of the type of visa or passport. (For example: BN(O) visa)

6. In case of withdrawal or completion on the contract, the rest of the lodgement deposit will be refunded, after all the reminding bills have been settled.

7. Amber Guardianships services do not include personal or travel insurance and Amber Guardianships strongly recommend that parents of the students take out policies of this nature in your home country.

8. Child or children of the applicant will be expelled from Amber Guardianships services for serious or continuous misconduct, particularly where such behaviour prejudices the safety of others, all fees will be forfeited

9. Any false information given or relevant information withheld can invalidate the agreement between Amber Guardianships and parents, all fees will be forfeited.

10. Amber Guardianships reserves the rights of final decision, in case of any contradiction or dispute.

11. The agreement in the application form is incorporated under British Law.

Please also read the full terms and conditions below (below the "Submit" button)

Thank you for registering with us! We will be in touch shortly.

Full Terms and Conditions

1. Definitions

Amber Guardianships means Amber Education (UK) Services Limited, UK; 'the Parents' means the parents or guardians of the Student, 'the Student' means the student to whom this agreement relates; 'the School' means the school at which the Student is placed for the time being; 'the Host Family' means any host family with whom the Student is provided with Homestay accommodation during the Programme; 'the Programme' means the guardianship services offered to the student by Amber Guardianships.

2. Amber Guardianships' Obligations

2.1 To undertake the parental responsibility for the Student during term time and any auditional periods during which the Student is being provided with homestay accommodation and, in particular, where appropriate, to exercise its discretion on behalf of the Parents where consents are required from the School for activities to be undertaken by the Student.

2.2 To oversee, administer and liaise on behalf of the Parents with the School throughout the duration of the  Programme.

2.3 To ensure that suitable homestay accommodation is provided to boarding school students where required during half terms and school holidays, subject to the payment by the Parents of £50 - £95 pounds per night. This amount may vary from time to time.

2.4 To liaise with the Parents, the School and the Host Family and generally to provide for the welfare of the Student during the Programme.

2.5 To arrange transport for the Student between the point of arrival or departure in England and the School subject to reimbursement of expenses in accordance with Amber Guardianships'

2.6 Amber Guardianships will take all reasonable steps to ascertain the Student where and when he/she intends to travel independently; and take all reasonable steps to provide information as to where the Student intends to travel independently to the Parent(s) within a reasonable time prior to the child's stated intended departure date for the independent travel.

3. The Parents' Obligations and Confirmations

3.1The Parents confirm that Amber Guardianships are the persons legally and properly entitled to act as guardians to the Student.

3.2 The Parents delegate their parental powers and duties to Amber Guardianships during the course of the programme provided that Amber Guardianships shall be released from all such duties during any periods when the Student is under the direct control of the Parents or is absent from the School or the Host Family for purposes not sanctioned by Amber Guardianships or by the School, in particular for purposes arranged by the parents directly.

3.3 The parents provide any additional authority which may be required by the School to enable it to supply to Amber Guardianships all information it may require concerning the Student's performance and conduct throughout the duration of the programme.

3.4 The Parents authorise Amber Guardianships to delegate such parental powers and duties to the School and the Host Family in such a manner and to such an extent as it thinks fit.

3.5 The Parents confim their understanding of the medical release authorisation on our application form and confirm and undertake with Amber Guardianships that the Student has no allergies or special medical conditions which would affect the Students' medical treatment other than any disclosed separately in writing by the Parents. Amber Guardianships may at its discretion attempt to obiain consents from the Parents for serious or emergency medical treatment but this may not be possible, whether because of language difficulties, shortage of time or otherwise, and Amber Guardianships will therefore be under no obligation to obtain any such consents from the Parents.

3.6 The Parents shall be responsible for all es properly payable in respect of the Programme in accordance with the provisions set out in the fees list and to pay cancellation fees in respect of cancellation of host family accommodation in accordance with the cancellation schedule as set out in section 4.4 of these terms and conditions, the parent guide and on emails confirming

3.7 The Parents shall not act in such a way as to prevent Amber Guardianships from carrying outlined obligations under this agreement in a proper and reasonable manner.

3.8 Neither the Parents nor the Student will be responsible to the Host Family or the School for any accidental damage and Amber Guardianships will require the Host Family and the School to affect their own insurance against such damage. Neither the Host Family nor the School will however be responsible for the loss of, or accidental damage to, the Student's belongings and it is therefore the Parents' responsibility to take out their own insurance if required.

3.9 The Parents shall ensure that the Student complies with all rules, regulations, Terms and Conditions of the School and all other reasonable requirements of the School and, if required by the school, to provide written acceptance of its rules, regulations, Terms and Conditions.

3.10 The Parents shall ensure that the Student complies with all rules, regulations of Amber Guardianships as set out in the Student and Parent Handbooks and Student Charter and all other reasonable requirements of regulations and to agree to their child signing this charter and for them to counter sign this Student Charter if required.

3.11 The Parents shall indemnify Amber Guardianships against all costs, claims and other losses which may arise by reason of its reasonable exercise of any discretion or other authority given to it by virtue of this Agreement.

4. Termination

4.1 Either Amber Guardianships or the Parents may terminate this Agreement by giving to the other party at least one clear term's notice in writing to expire at the end of a term. This means, therefore, that any such notice, whether given during term time or during school holidays, must expire at the end of the following term. All fees will be forfeited. No refund.

4.2 In the event of the Student being expelled by the School in accordance with its rules and regulations, Amber Guardianships shall immediately be released from all its obligations to the Parent or the Student under the terms of this Agreement and the Parent shall not be entitled to any refund of fees. Any fresh arrangement for the Student following expulsion must be the subject of separate negotiation between the Parents and Amber Guardianships.

4.3 In the event of the Student not being expelled by the School but the Student being guilty of persistent unreasonable behaviour or behaviour of a seriously unreasonable nature, under circumstances where Amber Guardianships acting reasonably shall no longer be prepared to accept responsibility for the Student, then Amber Guardianships may terminate this agreement forthwith by notice in writing to the parents in which event Amber Guardianships shall immediately be released from all its obligations from the parents or the Student under the terms of this agreement and the Parents shall not be entitled to any refund of fees.

4.4 In the event that a parent needs to cancel or alter previously booked homestay accommodation, 4 weeks notice is required in writing. Failure to comply with this will render the parents liable to pay cancellation fees. Cancellation of a host family more than 7 days and up to 3 weeks incurs a 50% charge and less than 7 days incurs a 100% charge.

5. Change of School

Amber Guardianships will act in accordance with any reasonable requirement of the Parents in connection with any change of school for the Student and in particular Amber Guardianships will not transfer the Student to another school without the written consent of the parents.

6. English Law

This Agreement and any agreement with the School or the Host Family and any other matters relating to the Programme shall be subject to English Law and the Parents undertake to submit to the jurisdiction of English Courts in respect of any matters arising out of any of them. The parents acknowledge that English Law may be different from the law of their own country, e g. in respect of race relations or sex discrimination.

7. Exclusion of Amber Guardianships' liability

7.1 As the School will be selected only with the consent of the Parent, Amber Guardianships cannot accept any responsibility to the Parents or the Student for any acts or omissions of the School relating to the Student.

7.2 Whilst Amber Guardianships will take proper care in selecting the Host Family, Amber Guardianships cannot accept responsibility for the actions of the Host Family in relation to the student.

7.3 Where the parent has opted for the Relax & Revise programme or other holiday course organised by another organisation the parents acknowledge that Amber Guardianships cannot take responsibility for any ommissions on their part as whilst on the course the other organisation's Terms and Conditions apply.

7.4 Whilst Amber Guardianships will be pleased to assist the Student and the Parents in obtaining any visas and any other entry or re-entry documents which may be required for the Student, Or in complying with any statutory entry or re-entry requirements, Amber Guardianships cannot accept any responsibility for such matters and any legal responsibility shall rest with the Student and the Parents.

7.5 Amber Guardianships cannot accept any responsibility generally for acts carried out in exercising its powers and duties under this Agreement or any omissions relating thereto, except insofar as such acts or omissions are in contravention of this Agreement.

7.6 For the avoidance of doubt, Amber Guardianships cannot accept any responsibility to the School or the Host Family for any acts or omissions of the Student and it is recommended therefore that each student carry his own third party insurance.

7.7 In the light of the Severe Acute Respiratory Syndrome (SARS) epidemic in 2003, the Swine flu pandemic of 2009 and COVID-19 of 2019, if an outbreak of any infectious or contagious disease is reported in the country that you reside, you may be asked to certify that your child has not suffered from any illness or signs of illness in the three months preceding their entry to the UK and that as far as you know, your child has not been in contact with anyone suffering from any infectious or contagious disease before we agree to accept your child into our care. We may undertake one or any of the following actions should cases of such discases be reported: To require that your child is medically examined before being sent to the UK and a medical certificate be issued to state that the risk of carrying any infectious or contagious disease is minimal. Any medical certificate provided must be in English. If your child refuses to be medically examined upon request, the guardianship agreement will be terminated. To refuse to accept your child into our care if the medical examination suggests the likelihood of exposure to any infectious or contagious disease or if we have any reason to suspect that your child may be been exposed to any infectious or contagious disease. Once your child has arrived in the UK, whilst we will make every effort to find accommodation for your child, if the host family or the school refuses to accept your child for whatever reason, including the school closing due to a pandemic or contagious outbreak, we will accept your child into our care for the sole purpose of arranging your child's travel home. The cost of the return airfare and any costs incurred accommodating your child in such circumstances will be reimbursed by you. Should we or the host family refuse to accept your child into our care, this decision is final.

8. Promotional Material

Sometimes we take photographs for us to use for identification purposes, for sending back to you in our reports and from time to time would like to use these in promotional material such as this brochure, the student handbook or our website. If you do not agree to this, you must inform us in writing.

9. Entire Agreement Clause

This agreement and any schedules and documents referred to constitute the entire agreement and understanding between us Amber Guardianships and you the Parents in relation to the subject matter thereof. Without prejudice to any variation, this Agreement shall supersede any prior promises, agreements, representations, undertakings or implications whether made orally or in writing between you and us relating to the subject matter of this Agreement but this will not affect any obligations contained in any such prior agreement which are expressed to continue after termination.

10. General

In the event of any provisions of this Agreement being held to be void or unenforceable such provision shall be deemed to be severable so that the remaining parts of this Agreement shall remain in full force and effect to the exclusion of the void or unenforceable provision.

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